This page is not intended to be “the definitive” but is here for those requiring some help to put together their thought processes on the wide variety of topics which fall into the world of record and information management. If you have any suggestions for further additions please contact IMC.
Archive
One definition found stated an archive was “A depository containing historical records and documents” whilst one of the aims of the Society of Archivists is “to promote the care and preservation of archives and the better administration of archive repositories”. Where archives/archivist begins and records store/records managers ends is an interesting discussion topic!
Document Management (or EDMS)
is an electronic means of control for the phases a document
undergoes from inception to disposal.
Information Management
the control of data that has been processed, organised, interpreted,
analysed and summarised.
Keyword AAA
Keyword AAA is a thesaurus created by the State Records Authority of New South Wales. It is often used to categorise documents in a document management system.
“ Keyword AAA is a thesaurus of general terms designed for use in classifying, titling and indexing most types of records in most technological environments. It covers terminology common to business functions and activities in most organisations. To provide a comprehensive controlled vocabulary, Keyword AAA should be used in conjunction with a thesaurus of functional terms relating to the organisation’s specific or core business functions. The Keyword AAA function and activity terms are used in the Administrative Functions Disposal Authority (AFDA). Together these two tools can be used to title and sentence records.
http://www.naa.gov.au/records-
Knowledge Management
the control of information that has been subsequently interpreted
and additional value and guidance generated.
Records Management
the process by which a company manages all the elements of records
whether externally or internally generated and in any format or media type, from
their inception/receipt, all the way through to their disposal.
Societies:
ACARM Association of Commonwealth Archivists and Records Managers http://www.acarm.org
AIIM Association for Information and Image Management. (AIIM is now known as AIIM
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ASLIB the Association of Special Libraries and Information Bureaux www.aslib.co.uk
ALGIS ALGIS in LARIA is the organisation for anyone working with local government information. http://www.algis.org.uk/
ARMA Association of Records Managers and Administrators http://www.arma.org